Systems that let your NGO grow without chaos.
Most NGOs hit a wall when they try to grow — more staff, more donors, more locations brings more spreadsheets, more workarounds, and more things slipping through the gaps. NGOERP gives you the systems to grow without that chaos. One platform for HR, finance, and procurement, built for how Indian NGOs actually operate.
Track record
Built by GXCO, which has implemented ERP and data systems for multiple NGOs across the Indian development sector since 2023.
Your NGO is growing.
Your systems aren’t keeping up.
Most Indian NGOs start with what’s available: Tally for accounts, Excel for project tracking, WhatsApp for approvals, and email for everything else. That works at ₹1Cr. It starts to crack at ₹3Cr. By ₹10Cr, it’s a liability.
Growth exposes every gap in your systems. More staff means more coordination overhead. More donors means more reporting formats. More locations means less visibility into what’s actually happening on the ground.
The workarounds that held things together at small scale become the biggest risk at larger scale. A single staff departure can take years of institutional knowledge with it. A donor audit can take weeks of manual reconciliation that should take hours.
NGOERP is built for exactly this inflection point — when you’re ready to grow, but need systems that can actually grow with you.
Spreadsheets that break when anyone else touches them
Every finance cycle turns into a reconciliation exercise. Every quarter-end is a crisis of tracking down the right version of the right sheet from the right person.
Fund utilisation you can’t see until it’s too late
By the time you know a project is behind on utilisation, it’s too late to course-correct before donor reporting. Real-time visibility requires a system, not a spreadsheet.
FCRA compliance that depends on one person’s memory
FCRA segregation, utilisation calculations, and annual filing requirements are complex — and the stakes of getting them wrong are high. That knowledge shouldn’t live in one person’s head.
Procurement approvals over WhatsApp
No audit trail. No spending limits enforced. No visibility until the bills arrive. Every auditor finds this — and every NGO leadership team knows it’s a risk they’re carrying.
HR processes that live in someone’s inbox
Leave approvals, salary revisions, performance documentation — when these live in email and WhatsApp, they disappear. Systems make them discoverable, trackable, and auditable.
Everything your NGO needs.
Nothing it doesn’t.
NGOERP is built around the three core systems every growing NGO needs: managing people, managing money, and managing operations. Each module works on its own — and works better together.
HRMS
Complete HR management for field and office staff — from recruitment to exit.
Financial Management
Fund-based accounting built for multi-donor NGOs. FCRA-compliant from day one.
Procurement
Structured procurement workflows that create an audit trail from requisition to payment.
Project Management
Track projects, milestones, and deliverables across multiple donors and locations.
Approvals & Compliance
Structured approval workflows that enforce your policies — automatically.
Reporting & Dashboards
Real-time visibility for leadership and customisable donor reports.
Built on Frappe.
Open-source at its core.
NGOERP is built on Frappe Framework, the same open-source foundation that powers ERPNext — one of the most widely deployed ERP systems in the world. This is not a coincidence: Frappe was specifically designed to be customisable, extensible, and maintainable at scale.
Building on Frappe means your data is never locked in a proprietary format. You’re not dependent on a single vendor for your organisation’s core operations. And you benefit from a global community of developers who are constantly improving the underlying platform.
NGOERP takes that foundation and adds the NGO-specific layer on top: the FCRA compliance logic, the donor fund accounting, the project-based HR allocation, the field data integrations. The NGO-specific parts are what we’ve built. The infrastructure under them is battle-tested open source.
No vendor lock-in
Your data, your system. Built on open-source foundations that no single vendor controls.
Enterprise-grade security
Role-based access control, audit logging, encrypted data — out of the box.
Battle-tested at scale
Frappe powers operations for thousands of organisations. The infrastructure is proven.
Customisable without limits
Need something specific? Frappe’s architecture makes customisation clean and maintainable.
Transparent pricing.
Pay for what you need.
- Fully hosted NGOERP instance
- Automated backups
- Security updates
- 99.5% uptime SLA
- Everything in Foundation
- Priority infrastructure
- Enhanced backup frequency
- 99.9% uptime SLA
- Everything in Growth
- Dedicated infrastructure
- Custom backup policies
- 99.95% uptime SLA
Support and development plans are separate. See full pricing breakdown →
Early Partner Programme.
40% off for Year 1.
We’re onboarding the first 5 organisations as Early Partners — NGOs that will use NGOERP during our product finalisation period and provide feedback that shapes the platform.
In exchange, Early Partners get:
- 40% off Hosting + Support for the full first year
- Priority onboarding with direct access to our implementation team
- Input into which features we build next
- Recognition as founding organisations that helped shape NGOERP
- Locked-in pricing for Year 2 (no first-year-only discount bait-and-switch)
Who we’re looking for
- Indian NGOs (Section 8 companies, registered trusts, or societies)
- Organisations with budgets between ₹1Cr–₹20Cr
- At least one dedicated staff member who can serve as system champion
- Willingness to provide feedback and participate in fortnightly check-ins during Year 1
Applications close March 31, 2025
Only 5 spots available. Once filled, this offer won’t repeat.
Built for organisations like yours.
NGOERP is built for Indian NGOs and development sector organisations starting from ₹1Cr annual budget — organisations that have outgrown spreadsheets but don’t have a full IT team to manage complex enterprise systems.
For larger organisations or those with multi-country operations and specific requirements, we offer custom implementation with dedicated hosting, exclusive IP, and tailored support arrangements. Reach out to discuss your needs.
We currently work with organisations across:
NGOERP is the right fit if…
You’re managing multiple donor-funded projects and need real-time fund utilisation visibility
You have dedicated Finance and/or HR staff currently spending too much time on manual processes
You need FCRA compliance, 80G documentation, or audit-ready financial records automatically
You want a system your team can actually use — without a full-time IT department
You’re ready to move beyond spreadsheets and invest in systems that support your growth
Built by people who have worked
inside NGOs — not just for them.
NGOERP is built by GXCO, a technology implementation partner that has worked with development sector organisations since 2023. Our team has implemented ERP, data management, visualisation, and custom application systems for multiple NGOs across health, livelihoods, education, and community development sectors.
We’ve sat in the finance meetings. We’ve mapped procurement processes from scratch. We’ve built the utilisation dashboards that donors actually use. NGOERP comes from that experience — not from a generic software template.
GXCO is based in India and works exclusively with development sector organisations. Our mission: help NGOs scale up without losing control — by building systems that bring structure without rigidity.
NGOERP is a product of GXCO.
Learn more about GXCO →Ready to see what NGOERP
can do for your organisation?
Book a free 30-minute discovery call. We’ll understand your current systems, your biggest pain points, and whether NGOERP is the right fit — no pressure, no sales deck.